Feeling the stress related to audit preparation?
SchoolDocs automation software can help!
Compliance can be a challenge for any Institute of Higher Education. Audit requirements for identifying, gathering, and making copies of specific student documents takes time, effort, and multiple manual processes. SchoolDocs software includes several different modules and tools designed to make the process easy! No more hunting down specific documents, saving PDFs one at a time, or having to checklist groups of file inventory. SchoolDocs can automate much of the process via its Suite of modules and tools, including DocuBinder, Copy Job, and Event Chain reporting.
DocuBinder allows administrators to create templates containing document rules for which files qualify to be included and automatically merged into Master PDF portfolios. Portfolios are then assigned specific sets of students, and all document merging and portfolio creations are automated into sequences which save the school a tremendous amount of time and effort.
Copy Job allows administrators to create templates containing document rules for which files qualify to be included and automatically copied into organized and automated Windows Explorer directories. Copy Jobs are then assigned specific sets of students, and all document copying and directory creations are automated into sequences which save the school a tremendous amount of time and effort.
Event Chains are audit log reports which identify all events associated to the entire life of every document in a selected group of files being audited. Events include the time, day, and staff member associated to every time a document was created, viewed, printed, revised, shared, etc. The Event Chain report is easily created in SchoolDocs and generates a spreadsheet containing all of the historical information and events for every document included in the audit or selection.