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Day to Day Operations

Paper-Based Systems Electronic Systems
Student forms are filled out with pen and paper Electronic forms and signature pads are used to create documents
Forms are placed into file folders and stored in cabinets Classification system allows for easy check-ins into the SchoolDocs system
When a file is needed, it will be pulled from cabinet Quick and easy search and retrieval options are available

Regulatory Compliance

Paper-Based Systems Electronic Systems
Manual pull of files Easy access to documents
Physical check of files Easy review of electronic forms, files, and scans
Hand-written checklists Automated compliance
No automated security Advanced security & access controls
No automated tracking Audit trails and history
Disruptive on-site audits Electronic sharing of files with auditors, multiple
Copies and shipment to servicers Electronic sharing of files with auditors, multiple campuses, or third parties

Day to Day Operations

Paper-Based Systems Electronic Systems
High storage costs Reduced costs related to searching for documents
Expense of fire proof file cabinets and safes Reduced time duplicating lost documents
Maintenance cost of space used for filing Disaster recovery system
Expense of paper, toner, copies, and other supplies Retention policy enforcement
High delivery costs including postage and shipping of paper between campuses or third parties Student privacy and security enforcement
Improved financial aid, admissions, enrollment, and placement processes
Easy sharing of electronic files with third parties, such as auditors, servicers, and students